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Title

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Parish Secretary

Description

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We are looking for a dedicated and organized Parish Secretary to join our team and support the daily operations of our parish. The Parish Secretary plays a vital role in ensuring the smooth functioning of the parish office, acting as the first point of contact for parishioners and visitors, and providing essential administrative support to the clergy and staff. This position requires excellent communication skills, a high level of discretion, and the ability to manage multiple tasks efficiently. The ideal candidate will have a strong sense of commitment to the mission and values of the parish, as well as a welcoming and professional demeanor. As a Parish Secretary, you will be responsible for maintaining records, scheduling appointments, coordinating events, and handling correspondence. You will also assist in the preparation of bulletins, newsletters, and other communications to keep the parish community informed and engaged. This role is ideal for someone who thrives in a collaborative environment and is passionate about serving the needs of a faith-based community. If you are detail-oriented, proactive, and have a heart for service, we encourage you to apply for this rewarding position.

Responsibilities

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  • Manage the daily operations of the parish office, including answering phones and emails.
  • Maintain accurate records of parishioner information, sacramental records, and other documentation.
  • Prepare and distribute weekly bulletins, newsletters, and other parish communications.
  • Coordinate and schedule appointments, meetings, and events for clergy and staff.
  • Assist with the planning and execution of parish events and activities.
  • Handle incoming and outgoing correspondence, including mail and packages.
  • Maintain office supplies and ensure the office is organized and functional.
  • Provide a welcoming and professional presence for parishioners and visitors.

Requirements

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  • High school diploma or equivalent; additional education or training is a plus.
  • Previous experience in an administrative or clerical role, preferably in a church or nonprofit setting.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other office software.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • A friendly and professional demeanor with a commitment to serving others.
  • Familiarity with the practices and traditions of the parish is preferred.

Potential interview questions

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  • Can you describe your experience in administrative or clerical roles?
  • How do you prioritize tasks when managing multiple responsibilities?
  • Are you familiar with the practices and traditions of our parish?
  • Can you provide an example of how you handled a challenging situation in a previous role?
  • What software or tools are you proficient in for office management?
  • How do you ensure confidentiality when handling sensitive information?
  • What strategies do you use to maintain organization in a busy office environment?
  • Why are you interested in working as a Parish Secretary for our community?